Sharing of objects

Sharing of objects - A large part of the objects in DHIS 2, like reports, charts and indicators, can be shared. - Sharing means making an object, like a report, available for reading or modification to a - group of users or to everyone. - For instance for reports, the sharing dialog can be opened by clicking on the "share" - button next to each report in the list. The sharing dialog is where sharing is - controlled. + A large part of the objects in DHIS 2, like reports, charts, maps and indicators, can be + shared. Sharing means making an object, like a report, available for reading or modification + to a group of users or to everyone. For instance for reports, the sharing dialog can be opened + by clicking on the "Sharing settings" button next to each report in the list. + + The sharing dialog. + + + + + + + Clicking on the "Sharing settings" button will open the sharing dialog. The sharing dialog is where sharing is controlled. The sharing dialog. @@ -19,11 +26,37 @@ + You can share your report with everyone or with a number of user groups. Next to "Public + access" you can choose your access option: "None", "Can view" or "Can edit and view". To share + with a group, simply start typing the name of the group and the "Search for user groups" input + field, and select your desired group. Click on the "+" icon next to the input field to share + with that group. For each group you can set an access option, similar to public access. + Sharing with a user group implies that all users in that group will get access to the + shared object. To create a user group you can go to the dashboard module and click on "Groups" + on the front page. This will lead you to the list of groups where you can click "Add new" in + the top right corner. Creating user groups is open for everyone.

- Supported objects - Currently the objects which support sharing are: Indicator, indicator group, indicator + Sharing and access control + Currently the objects which support sharing are indicator, indicator group, indicator group set, data dictionary, data set, program, user group, standard report, resource, report table, chart and map. + In order to be able to create objects with public access (view or edit) your user account + must have the authority to do so. All supported objects have a corresponding authority for + creating public objects. As an example, to create a public accessible report your user must + have the "Create public report" authority granted. The public access option will be disabled + if not. + To share an object with another person and let her edit the object will in most cases + require that the person's user account has the authority for updating that type of objects + granted. For instance, if you want to let another person edit your report, that person's user + account must have the "Update report" authority granted. This does not apply for objects which + are open for anyone to create, which currently are report table, map, chart and user + group. + When you create an object it will automatically become viewable for everyone if your user + account has the authority to do so. As an example, if you create a report and you have the + "Create public report" authority granted, the report will become viewable for everyone and + editable for users with the "Update report" authority. If you do not have that authority + granted the report will be private to yourself. After you have created an object, you can + navigate to the sharing settings dialog and set your desired access options.